{"id":7890,"date":"2025-10-21T16:48:56","date_gmt":"2025-10-21T19:48:56","guid":{"rendered":"https:\/\/mcfile.com\/ai-inbox-by-mcfile-fill-in-metadata-quickly-with-artificial-intelligence\/"},"modified":"2026-03-18T18:17:05","modified_gmt":"2026-03-18T21:17:05","slug":"ai-inbox-by-mcfile-fill-in-metadata-quickly-with-artificial-intelligence","status":"publish","type":"post","link":"https:\/\/mcfile.com\/en\/ai-inbox-by-mcfile-fill-in-metadata-quickly-with-artificial-intelligence\/","title":{"rendered":"AI Inbox by McFile: fill in metadata quickly with Artificial Intelligence"},"content":{"rendered":"<p><strong data-start=\"411\" data-end=\"443\">Upload your files to McFile <\/strong>and easily fill in their metadata using the <strong data-start=\"505\" data-end=\"526\">AI Inbox<\/strong>.<br data-start=\"527\" data-end=\"530\">View your documents, enter data manually, or use automatic <strong data-start=\"595\" data-end=\"657\">recognition powered by Artificial Intelligence (AI).<\/strong><br data-start=\"658\" data-end=\"661\">Save your files <strong data-start=\"681\" data-end=\"711\">individually or in batches,<\/strong> and make the most of your time efficiently.<\/p>\n<h3 data-start=\"760\" data-end=\"804\">What is McFile\u2019s AI Inbox?<\/h3>\n<p data-start=\"806\" data-end=\"1063\"><strong data-start=\"850\" data-end=\"860\">McFile\u2019s<\/strong> <strong data-start=\"808\" data-end=\"829\">AI Inbox<\/strong> is a tool designed to simplify document submission and metadata capture. With it, you can <strong data-start=\"951\" data-end=\"1038\">upload files, review information, and apply automated data recognition <\/strong>\u2014 all within a single interface.<\/p>\n<h3>How to Access the AI Inbox<\/h3>\n<p><img decoding=\"async\" class=\"alignnone wp-image-6568 size-full\" src=\"https:\/\/mcfile.com\/wp-content\/uploads\/2026\/01\/menu-inbox-en.gif\" alt=\"\" width=\"474\" height=\"102\"><\/p>\n<h3><\/h3>\n<p>From McFile\u2019s main dashboard, you will find the <strong>AI Inbox <\/strong>option in the menu. Simply click it to be redirected to the tool\u2019s page. If the feature is not available, please contact our support team so we can verify availability for your environment.  <\/p>\n<h3><\/h3>\n<h3>Uploading Files<\/h3>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-6566 size-full\" src=\"https:\/\/mcfile.com\/wp-content\/uploads\/2026\/01\/subindo-arquivos-en.gif\" alt=\"\" width=\"1914\" height=\"940\"><\/p>\n<p>You can upload files in two different ways: by dragging and dropping them onto the screen or by clicking the Select Files option. Once uploaded, the files are placed in a queue on the right side of the page, and the first file is automatically displayed for preview and metadata capture. <\/p>\n<h3><\/h3>\n<h3>The file queue<\/h3>\n<p>The <strong>file queue <\/strong>displays all the files you have uploaded to the screen, whether individually or in bulk. In addition to uploading documents, you can manage the queue using the following actions: Discard, Skip, and Save. <\/p>\n<ul>\n<li><strong>Discard:<\/strong><br \/>\n<img decoding=\"async\" class=\"alignnone wp-image-6564 size-full\" src=\"https:\/\/mcfile.com\/wp-content\/uploads\/2026\/01\/descartando-arquivos-en.gif\" alt=\"\" width=\"1914\" height=\"940\">Simply <strong>removes the file<\/strong> from the queue without saving any data. You can remove either the current file or all files from the queue. <\/li>\n<li><strong>Skip:<\/strong><br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-6574 size-full\" src=\"https:\/\/mcfile.com\/wp-content\/uploads\/2026\/01\/pulando-arquivos-en-150x150-1.gif\" alt=\"\" width=\"1912\" height=\"940\">If you want to work on a specific file later, you can skip it. This moves you to the next item in the <strong>queue without removing the file<\/strong>.<br \/>\n<strong><br \/>\n<\/strong><\/li>\n<li><strong>Save<\/strong>:<br \/>\nOnce the required metadata has been completed, you can save the files to McFile either individually or in bulk.<\/li>\n<\/ul>\n<h3>Metadata Capture<\/h3>\n<p>With the AI Inbox, you can fill in a document\u2019s metadata in two different ways: using AI-powered recognition or   <strong>manually.<\/strong><\/p>\n<p><strong>AI-powered recognition<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-6572 size-full\" src=\"https:\/\/mcfile.com\/wp-content\/uploads\/2026\/01\/reconhecendo-nota-fiscal-en.gif\" alt=\"\" width=\"1910\" height=\"936\"><br \/>\n<\/strong><\/p>\n<p>With AI-powered recognition, relevant data is automatically captured and filled in with just a few clicks. Simply select the document type that fits your needs. At this time, we support invoice recognition, which automatically captures and populates the invoice number, issuing company (or receiving company), and issue date.  <\/p>\n<p>This capture method includes a standard <strong>monthly allowance of 1,000 pages<\/strong>. Organizations with higher document volumes can purchase additional page packages to scale AI usage without interruption. <a href=\"https:\/\/mcfile.com\/en\/support\/contact\/\">Contact our sales team<\/a> to size the best package for your operation. <\/p>\n<h3>Bulk Metadata Capture<\/h3>\n<p>Now that you understand how the <strong>queue <\/strong>works and how to<strong> complete<\/strong> the fields, working with <strong>files in bulk<\/strong> becomes much easier!<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-6570 size-full\" src=\"https:\/\/mcfile.com\/wp-content\/uploads\/2026\/01\/copia-valores-en.gif\" alt=\"\" width=\"1912\" height=\"938\"><\/p>\n<p>Simply select the fields you want to copy across <strong>all files<\/strong>, and they will remain the same throughout the entire <strong>queue<\/strong>.<\/p>\n<h3><\/h3>\n<h3>Types of AI-Powered Recognition<\/h3>\n<p>As you already know, our <strong>AI Inbox<\/strong> automatically recognizes invoice fields. For this specific use case, we currently use an AI model. However, we are continuously <strong>improving<\/strong> this feature so that additional <strong>models<\/strong> and document <strong>types<\/strong> can be supported. If you, as a <strong>McFile <\/strong>customer, frequently need to <strong>extract metadata<\/strong> from a specific type of document, please contact us. We will conduct an internal assessment and evaluate the feasibility of developing a <strong>custom model<\/strong> exclusively for you.    <\/p>\n<h3>Empower Your Processes with McFile<\/h3>\n<p>With this new feature, completing document metadata becomes <strong>fast <\/strong>and <strong>efficient<\/strong>. As a result, you type <strong>less <\/strong>and get <strong>more <\/strong>done! If you\u2019re not yet a customer, <a href=\"https:\/\/my.mcfile.com\/mcfile\/signup\/mcfile-signup.jspWith Advanced Search, you can find your records and documents in a simple, efficient, and flexible way. It can also be enhanced and tailored as your business needs evolve. If you\u2019re not yet a customer, try McFile for free and experience firsthand how the platform can help transform the way your business manages information.\">try McFile for free<\/a> and see firsthand how the platform can transform your business. <\/p>\n<p><em>McFile. Drive your efficiency.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Upload your files to McFile and easily fill in their metadata using the AI Inbox.View your documents, enter data manually, or use automatic recognition powered by Artificial Intelligence (AI).Save your files individually or in batches, and make the most of your time efficiently. What is McFile\u2019s AI Inbox? McFile\u2019s AI Inbox is a tool designed [&hellip;]<\/p>\n","protected":false},"author":8,"featured_media":7797,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[116],"tags":[124],"class_list":["post-7890","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-mcfile-updates","tag-functionalities"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>AI Inbox by McFile: fill in metadata quickly with Artificial Intelligence - McFile<\/title>\n<meta name=\"description\" content=\"Capture metadata quickly and accurately with McFile\u2019s AI Inbox. AI-powered automatic recognition for your documents.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/mcfile.com\/en\/ai-inbox-by-mcfile-fill-in-metadata-quickly-with-artificial-intelligence\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"AI Inbox by McFile: fill in metadata quickly with Artificial Intelligence - McFile\" \/>\n<meta property=\"og:description\" content=\"Capture metadata quickly and accurately with McFile\u2019s AI Inbox. AI-powered automatic recognition for your documents.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/mcfile.com\/en\/ai-inbox-by-mcfile-fill-in-metadata-quickly-with-artificial-intelligence\/\" \/>\n<meta property=\"og:site_name\" content=\"McFile\" \/>\n<meta property=\"article:published_time\" content=\"2025-10-21T19:48:56+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-03-18T21:17:05+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/mcfile.com\/wp-content\/uploads\/2025\/10\/organizacao-digital-documentos-gestao-arquivos.jpg.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"600\" \/>\n\t<meta property=\"og:image:height\" content=\"337\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Raphael Mesquita\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Raphael Mesquita\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/mcfile.com\\\/en\\\/ai-inbox-by-mcfile-fill-in-metadata-quickly-with-artificial-intelligence\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/mcfile.com\\\/en\\\/ai-inbox-by-mcfile-fill-in-metadata-quickly-with-artificial-intelligence\\\/\"},\"author\":{\"name\":\"Raphael Mesquita\",\"@id\":\"https:\\\/\\\/mcfile.com\\\/en\\\/#\\\/schema\\\/person\\\/27706bbf269a9ce861bfa98cb689618c\"},\"headline\":\"AI Inbox by McFile: fill in metadata quickly with Artificial Intelligence\",\"datePublished\":\"2025-10-21T19:48:56+00:00\",\"dateModified\":\"2026-03-18T21:17:05+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/mcfile.com\\\/en\\\/ai-inbox-by-mcfile-fill-in-metadata-quickly-with-artificial-intelligence\\\/\"},\"wordCount\":601,\"commentCount\":0,\"image\":{\"@id\":\"https:\\\/\\\/mcfile.com\\\/en\\\/ai-inbox-by-mcfile-fill-in-metadata-quickly-with-artificial-intelligence\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/mcfile.com\\\/wp-content\\\/uploads\\\/2025\\\/10\\\/organizacao-digital-documentos-gestao-arquivos.jpg.jpg\",\"keywords\":[\"Functionalities\"],\"articleSection\":[\"McFile updates\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/mcfile.com\\\/en\\\/ai-inbox-by-mcfile-fill-in-metadata-quickly-with-artificial-intelligence\\\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/mcfile.com\\\/en\\\/ai-inbox-by-mcfile-fill-in-metadata-quickly-with-artificial-intelligence\\\/\",\"url\":\"https:\\\/\\\/mcfile.com\\\/en\\\/ai-inbox-by-mcfile-fill-in-metadata-quickly-with-artificial-intelligence\\\/\",\"name\":\"AI Inbox by McFile: fill in metadata quickly with Artificial Intelligence - McFile\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/mcfile.com\\\/en\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/mcfile.com\\\/en\\\/ai-inbox-by-mcfile-fill-in-metadata-quickly-with-artificial-intelligence\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/mcfile.com\\\/en\\\/ai-inbox-by-mcfile-fill-in-metadata-quickly-with-artificial-intelligence\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/mcfile.com\\\/wp-content\\\/uploads\\\/2025\\\/10\\\/organizacao-digital-documentos-gestao-arquivos.jpg.jpg\",\"datePublished\":\"2025-10-21T19:48:56+00:00\",\"dateModified\":\"2026-03-18T21:17:05+00:00\",\"author\":{\"@id\":\"https:\\\/\\\/mcfile.com\\\/en\\\/#\\\/schema\\\/person\\\/27706bbf269a9ce861bfa98cb689618c\"},\"description\":\"Capture metadata quickly and accurately with McFile\u2019s AI Inbox. 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