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Document Management for Educational Institutions

McFile modernizes document management for educational institutions by digitizing and organizing records in a centralized, secure, and legally compliant way.

With metadata, security, and access control, McFile makes searches easier, preserves documents, and protects sensitive data — all in compliance with education sector regulations.

Customers who trust McFile

McFile understands the challenges of Educational Institutions

Educational institutions need an optimized system that solves the main pain points related to document management.

Accumulation of
physical documents

Institutions deal with large volumes of paper, requiring space, time and control for proper organization and storage.

Difficulty locating documents

Manual searches for records, contracts, and files delay service and hinder the department's efficiency.

Lack of compliance
with legal requirements

Many institutions still do not fully comply with GDPR, which may result in sanctions.

Weak management of
sensitive data

Without access control and adequate security, there are risks in the processing of personal data of students and teachers.

Fragmented processes
between systems

The lack of integration between ERP, library and secretariat generates rework, errors and duplication of information.

Risk of loss or improper disposal of documents

The absence of a system that controls the document life cycle compromises legal and administrative security.

Organization, agility, compliance and integration

Schools, colleges, university centers, libraries, and preparatory courses that rely on McFile guarantee several benefits through a package of optimized solutions for Document Management System

Compliance and Data Security

It facilitates compliance with and ensures the protection of personal data in accordance with the GDPR, with traceability and access control.

Efficient and Integrated Document Management

Centralizes records, transcripts, and academic documents in a secure digital system that connects to ERPs and digital libraries to optimize the flow of information.

Cost Reduction and Service Improvement

It eliminates paperwork, reduces operating costs, and speeds up administrative processes, providing faster service to students and teachers.

Optimized features for educational institutions

McFile optimizes document management for the education sector, with greater organization, agility, integration, and compliance.

Quickly locate documents using custom indexers and OCR for searching terms within files and images.

Allows you to categorize documents by student, course, academic period, document type, among others, facilitating searches and audits.

Ensures that only authorized users can view or edit certain documents (e.g., secretarial staff, IT, management).

Each action is recorded (who accessed, changed or printed what and when), ensuring transparency and compliance with the GDPR.

Protects documents from leaks and unauthorized access, even in cloud environments.

Full support for the legal digitization of academic documents, with technical adaptation for legal validity.

Automates the exchange of information between platforms, avoiding rework and inconsistencies.

Monitors document storage and disposal deadlines, preventing undue retention or premature deletion.

The cloud system allows teams to access documents from anywhere securely and quickly.

Simple. Collaborative. Secure. Agile. Connected. Responsible.

Schedule a Demonstration and See It in Practice!

Discover how McFile can revolutionize your company’s document management. Schedule a free demo now.

Testimony from those who trust McFile

Rudge Orofino

Di Blasi & Parente Associados

“As a web-based platform packed with features, the McFile system has allowed us to work with our entire document collection from wherever we are, which has contributed significantly during this pandemic and allowed us to be at the forefront of social distancing policies. Not only have we not felt any impact in this regard, but it has also saved our IT department a lot of work. Support has remained the same, always present and assertive. I’d especially like to thank our account manager, Arthur Lopes, who always ensures an incredible experience.”

Gabriella Somaglino

Compliance Bodytech

“McFile has been a strategic partner in organizing and managing our documents and information. The solution has brought greater agility, security, and standardization to our daily operations, especially considering the decentralized structure of our network. Besides the technology, what stands out most to us is the support: a team that is always available, attentive to our needs, and open to dialogue to develop customizations that truly make a difference in our daily lives.”

Marcelo Goyanes

Murta Goyanes Lawyers

“Mcfile’s file management system meets the needs of a law firm; it is simple to use, efficient and is constantly being improved.

In the digital age, it is an essential service for a good professional and for any office that wants to deliver a high-quality service.”

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Companies of different sizes and sectors have already transformed their document management with McFile.

See real results achieved by our clients and get inspired to take your business to the next level.

Destaque Gestão Documental: Control, agility and confidence in audits

HMH Systems: Document management in the pharmaceutical industry.

Calçada S.A.: See how the Company Streamlined Processes, Increased Agility, and Reduced Risk.

Bodytech: Time optimization and efficiency in document management

What's new at McFile

Discover the latest updates implemented in McFile by our development team.

Find documents in multiple languages with a single command!

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File and Record Lock

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Articles

With the McFile Blog, you can stay up-to-date on the latest developments in Document Management System with articles created by our team of experts.

Healthcare Document Management: Efficiency and Security with McFile

Document Management in Oil & Gas: Turn compliance into productivity with McFile

Frequently Asked Questions

Haven’t found an answer to your questions? Contact our team of experts.

Does McFile meet the requirements of MEC Ordinance No. 315?

McFile was developed to ensure the proper digitization, organization, and preservation of academic collections, in accordance with the criteria established by Ordinance No. 315. Documents can be indexed with mandatory metadata, stored in a traceable digital format, and maintained securely with controlled access, ready for presentation during inspections.

Is the platform compatible with GDPR in the educational environment?

Yes. McFile offers profile-based access control, audit trails, encryption, and activity logs, ensuring the secure handling of sensitive personal data of students, teachers, and guardians, in accordance with the General Data Protection Law.

Is it possible to digitize and organize the institution's entire physical collection with McFile?

Yes. The platform was designed for large-scale digitization, with specific features for academic collections, such as categorization by student, course, academic year, and document type. Destaque’s team can also assist with the inventory and preparation of physical materials.

Is it difficult for the team to learn how to use McFile?

No. McFile is intuitive and easy to use. We offer comprehensive training, on-site support, and learning materials to ensure smooth adoption across all departments, from secretarial services to legal and IT.

Managed by those who understand security

McFile is a company specialized in Document Management System (DMS), a partner of Destaque Gestão Documental.