Product

Email Management

The McFile email management feature integrates messages with documentary value directly into the DMS, ensuring organization, efficient search, and data security. It includes smart tools such as intelligent hashtags and seamless Outlook integration.

Designed for a wide range of business areas, this solution turns emails into traceable documents, ensuring compliance with regulations and strengthening information governance across your organization.

Customers who trust McFile

See how McFile's Email Management optimizes your business

McFile’s email management solution organizes and preserves emails with documentary value, ensuring traceability, security, automated archiving, and compliance with regulations such as the GDPR.

Preservation, security and compliance

McFile's email management ensures the recording of important communications, such as approvals and negotiations, preserving critical information and complying with standards such as GDPR and ISO, with audit trails and access control.

Standardized organization and smart archiving

Emails are transformed into digital documents organized by client, project, or department, with automated archiving using smart hashtags, reducing manual errors and facilitating collection management.

Risk reduction and
agility in search

By eliminating the need for personal mailboxes and enabling full-text searches of emails and attachments, the solution reduces legal and operational risks, speeding up the location of information, and increasing internal efficiency.

Transform your emails into a secure, organized, and traceable document archive

McFile’s email management system organizes and preserves corporate communications, transforming messages into traceable documents in the company’s digital archive.

With features like smart hashtags and automated archiving, it reduces risks and errors, in addition to ensuring efficient information control.

The tool also offers email and attachment recovery, while access control and historical logging ensure compliance with standards such as GDPR and ISO, reinforcing security and document governance.

Segments that optimize your document management with McFile

Various sectors gain efficiency with our Document Management System (DMS) solutions.

Centralizing information, providing quick access, and automating processes increases productivity, reduces errors, and ensures compliance with specific standards for each area.

Simple. Collaborative. Secure. Agile. Connected. Responsible.

Schedule a Demonstration and See It in Practice!

Discover how McFile can revolutionize your company’s document management. Schedule a free demo now.

Testimony from those who trust McFile

Rudge Orofino

Di Blasi & Parente Associados

“As a web-based platform packed with features, the McFile system has allowed us to work with our entire document collection from wherever we are, which has contributed significantly during this pandemic and allowed us to be at the forefront of social distancing policies. Not only have we not felt any impact in this regard, but it has also saved our IT department a lot of work. Support has remained the same, always present and assertive. I’d especially like to thank our account manager, Arthur Lopes, who always ensures an incredible experience.”

Gabriella Somaglino

Compliance Bodytech

“McFile has been a strategic partner in organizing and managing our documents and information. The solution has brought greater agility, security, and standardization to our daily operations, especially considering the decentralized structure of our network. Besides the technology, what stands out most to us is the support: a team that is always available, attentive to our needs, and open to dialogue to develop customizations that truly make a difference in our daily lives.”

Marcelo Goyanes

Murta Goyanes Lawyers

“Mcfile’s file management system meets the needs of a law firm; it is simple to use, efficient and is constantly being improved.

In the digital age, it is an essential service for a good professional and for any office that wants to deliver a high-quality service.”

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Companies of different sizes and sectors have already transformed their document management with McFile.

See real results achieved by our clients and get inspired to take your business to the next level.

Destaque Gestão Documental: Control, agility and confidence in audits

HMH Systems: Document management in the pharmaceutical industry.

Calçada S.A.: See how the Company Streamlined Processes, Increased Agility, and Reduced Risk.

Bodytech: Time optimization and efficiency in document management

What's new at McFile

Discover the latest updates implemented in McFile by our development team.

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Articles

With the McFile Blog, you can stay up-to-date on the latest developments in Document Management System with articles created by our team of experts.

Healthcare Document Management: Efficiency and Security with McFile

Document Management in Oil & Gas: Turn compliance into productivity with McFile

Frequently Asked Questions

Haven’t found an answer to your questions? Contact our team of experts.

Do I need to exit Outlook to use the McFile system?

No. McFile has native integration with Microsoft Outlook, which allows you to save emails directly from the email client, without the need to open another system or export manually.

Is it possible to automatically classify emails?

McFile allows you to use smart hashtags that help automatically classify emails by client, department, or document type, reducing manual work.

Does the system save attachments separately?

Yes. Attachments are extracted and treated as independent documents, making it easier to organize, control, and search for content.

Who can access saved emails?

Email access follows the permissions defined in McFile. This ensures that only authorized users can view certain content, maintaining confidentiality and access control.

Can I search an email for words in the content or an attachment?

Yes. The full-text search functionality allows you to quickly and accurately find emails using any term found in the message body or attachments.

Managed by those who understand security

McFile is a company specialized in Document Management System (DMS), a partner of Destaque Gestão Documental.